Lendlease Annual Report 2022

72 Lendlease Annual Report 2022 Engagement As an international company and having regard to the material scale of projects, the Board program is formulated to reflect the geographic spread of Lendlease businesses. Board regional program FY22 The Board program typically comprises formal meetings and additional business briefings, presentations from internal and external sources, project site visits, employee events and meetings with key stakeholders. These are scheduled in each of the regions where Lendlease operates. The Board views that these program activities – in addition to the formal, scheduled Board and Committee meetings – are important for Board members to receive a greater understanding of our people and our business and a deep understanding of the activities and operations. The Chair works with the Company Secretary to plan the yearly program. Depending on the time of year, the program runs for a minimum of three days and up to five days where more detailed project reviews are required. Program for the reporting period between 1 July 2021 and 30 June 2022. Board program activities undertaken during the reporting period are listed below. The Europe program is not included as this occurred in June 2021 (reported in the FY21 Annual Report) and July 2022 (to be reported in the FY23 Annual Report). The Board maintained its regular cadence of meetings despite the challenge of COVID, including intermittent lockdowns, experienced across our operating regions The program was maintained through a mixture of virtual and face to face meetings and visits. Asia (virtual and on-site program) • Virtual site tour of key projects in each of the Asia countries – Singapore, Japan, China and Malaysia. (December 2021) • Received a briefing from an external speaker on the geopolitical landscape in Asia including sovereign risk and trade issues. (December 2021) • Site visit of Paya Lebar Quarter precinct. (April 2022) • Engagement with Asia Regional Leadership Team – virtually in December 2021 and in person in April 2022. • Town Hall with Asia regional staff. (April 2022) Australia (on-site program) • Engagement with regional business leaders to provide updates and overview of key regional business issues. • Review of the Melbourne Metro Tunnel Project followed by a site visit. Topics discussed included health and safety, construction and design challenges, innovation, sustainability, community and client engagement, financial metrics, COVID impacts and supply chain. (February 2022) • Site visit and interaction with the Sydney Place project team. (May 2022) Americas (virtual program) • Review of the San Francisco Bay Area project. Interaction with senior project leaders and area site viewing using virtual technology. (August 2021) • Review of the Military Housing business, virtual site visit, overview of customer relations and interaction with key business leaders. (November 2021) • Engagement with Americas Regional Leadership team. (November 2021) Stakeholder engagement The Board members, led by the Chairman, maintain an active and extensive engagement program to represent the interests of the Group at various industry functions and bodies. The Chairman acts as a spokesperson and regularly meets with customers, investors, governments and media. In February 2022, the Board endorsed a refreshed investor engagement program to encourage two way communications with the investment community. As part of this, a presentation detailing the scope of the Board activities and focus areas for the Board Committees was made available on the Lendlease website in May 2022. The Annual General Meeting (AGM) has always been an important date in our calendar and provides our securityholders with a valuable opportunity to communicate with the Board. For the last two years, the AGM has been held online, due to the COVID pandemic. In 2022, we are planning to hold a hybrid format AGM with both an ‘in-person’ and virtual component which will provide greater access to our securityholders to participate and vote on all resolutions. Board engagement with our people The Board members have approved a code of conduct which articulates the standards of behaviour expected of all our people. The tone is ‘set at the top’ and Board members believe that meeting with our people, in addition to information received in formal meetings on the organisation’s culture, is an important element of reinforcing the Lendlease values. Board members plan to meet with employees in all the regions and in more focused groups with the Regional Leadership Teams. Wider employee events were reintroduced in the Australia and Asia regions where employee ‘town hall’ style events were held, providing the opportunity for open discussion on organisational culture. Sessions between Board members and the Regional Leadership teams occurred in person and virtually. Visits to the Europe and Americas regions with scheduled town hall events are planned for FY23.